Ryan Chen
8a8617887a
25 requirements across 4 categories Email account management, sync, retention, and query features
95 lines
4.4 KiB
Markdown
95 lines
4.4 KiB
Markdown
# Requirements: SimbaRAG Email Integration
|
|
|
|
**Defined:** 2026-02-04
|
|
**Core Value:** Personal information retrieval through natural conversation - ask about any aspect of your documented life (papers, finances, meals, emails) and get accurate, context-aware answers.
|
|
|
|
## v1 Requirements
|
|
|
|
### Email Account Management
|
|
|
|
- [ ] **ACCT-01**: Admin can add new IMAP account with host, port, username, password, and folder selection
|
|
- [ ] **ACCT-02**: Admin can test IMAP connection before saving configuration
|
|
- [ ] **ACCT-03**: Admin can view list of configured email accounts
|
|
- [ ] **ACCT-04**: Admin can edit existing email account configuration
|
|
- [ ] **ACCT-05**: Admin can delete email account (removes config and associated emails from index)
|
|
- [ ] **ACCT-06**: Email account credentials are stored securely (encrypted in database)
|
|
- [ ] **ACCT-07**: Only users in lldap_admin group can access email account management
|
|
|
|
### Email Ingestion & Sync
|
|
|
|
- [ ] **SYNC-01**: System connects to IMAP server and fetches messages from configured folders
|
|
- [ ] **SYNC-02**: System parses email metadata (subject, sender name, sender address, date received)
|
|
- [ ] **SYNC-03**: System extracts email body text from both plain text and HTML formats
|
|
- [ ] **SYNC-04**: System generates embeddings for email content and stores in ChromaDB
|
|
- [ ] **SYNC-05**: System performs scheduled sync at configurable intervals (default: hourly)
|
|
- [ ] **SYNC-06**: System tracks last sync timestamp for each email account
|
|
- [ ] **SYNC-07**: System performs incremental sync (only fetches emails since last sync)
|
|
- [ ] **SYNC-08**: System logs sync status (success/failure, email count, errors) for monitoring
|
|
- [ ] **SYNC-09**: Sync operates in background without blocking web requests
|
|
|
|
### Email Retention & Cleanup
|
|
|
|
- [ ] **RETN-01**: System automatically purges emails older than configured retention period from vector index
|
|
- [ ] **RETN-02**: Admin can configure retention period per account (default: 30 days)
|
|
- [ ] **RETN-03**: System runs scheduled cleanup job to remove expired emails
|
|
- [ ] **RETN-04**: System logs cleanup actions (emails purged, timestamps) for audit trail
|
|
- [ ] **RETN-05**: System preserves original emails on IMAP server (does not delete from server)
|
|
|
|
### Email Query & Analytics
|
|
|
|
- [ ] **QUERY-01**: LangChain agent has tool to search emails by content, sender, or date range
|
|
- [ ] **QUERY-02**: Agent can identify who has emailed the user most frequently in a given timeframe
|
|
- [ ] **QUERY-03**: Agent can analyze subject lines and identify common topics
|
|
- [ ] **QUERY-04**: Agent can detect subscription/newsletter patterns (recurring senders, unsubscribe links)
|
|
- [ ] **QUERY-05**: Agent can answer time-based queries ("emails this week", "emails in January")
|
|
- [ ] **QUERY-06**: Only admin users can query email content via conversation interface
|
|
|
|
## v2 Requirements
|
|
|
|
### Advanced Analytics
|
|
|
|
- **ANLYT-01**: Email attachment metadata indexing (filenames, types, sizes)
|
|
- **ANLYT-02**: Thread/conversation grouping for related emails
|
|
- **ANLYT-03**: Email sentiment analysis (positive/negative/neutral)
|
|
- **ANLYT-04**: VIP sender designation and filtering
|
|
|
|
### Enhanced Sync
|
|
|
|
- **SYNC-10**: Real-time push notifications via IMAP IDLE
|
|
- **SYNC-11**: Selective folder sync (include/exclude patterns)
|
|
- **SYNC-12**: Sync progress indicators in UI
|
|
|
|
### Email Actions
|
|
|
|
- **ACTION-01**: Mark emails as read/unread through agent commands
|
|
- **ACTION-02**: Delete emails from server through agent commands
|
|
- **ACTION-03**: Move emails to folders through agent commands
|
|
|
|
## Out of Scope
|
|
|
|
| Feature | Reason |
|
|
|---------|--------|
|
|
| SMTP email sending | User wants read-only inbox analytics, not composition |
|
|
| Email attachment content extraction | High complexity, focus on text content for v1 |
|
|
| POP3 support | IMAP provides better state management and sync capabilities |
|
|
| Non-admin email access | Privacy-sensitive feature, restrict to trusted administrators |
|
|
| Email filtering rules | Out of scope for analytics use case |
|
|
| Calendar integration | Different domain, not related to inbox analytics |
|
|
|
|
## Traceability
|
|
|
|
Which phases cover which requirements. Updated during roadmap creation.
|
|
|
|
| Requirement | Phase | Status |
|
|
|-------------|-------|--------|
|
|
| (To be populated by roadmap) | | |
|
|
|
|
**Coverage:**
|
|
- v1 requirements: 25 total
|
|
- Mapped to phases: 0
|
|
- Unmapped: 25 ⚠️
|
|
|
|
---
|
|
*Requirements defined: 2026-02-04*
|
|
*Last updated: 2026-02-04 after initial definition*
|